NTEN Community Survey: Chance to win NTC registration!
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NTEN Community Survey: Chance to win NTC registration!
by Annaliese Hoehling
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Apologies for cross-posting!
In case you hadn't seen our messages about this, I wanted to make sure folks on the 501 Tech Club lists were invited to take the 2008 NTEN Community Survey (http://www.surveymonkey.com/s.aspx?sm=pKFjJmvyqFv2YO_2f39akx_2bQ_3d_3d). We conduct a survey every year to find out more about who makes up this nonprofit technology community (think job roles, organization types and sizes, budget levels, tech-savvyness, etc.) and to also find out more about which nptech issues are of most interest and concern for you all (think program/content areas, as well as top organizational challenges). Please provide your input here: http://www.surveymonkey.com/s.aspx?sm=pKFjJmvyqFv2YO_2f39akx_2bQ_3d_3d We'll use the survey to provide a community report (like this one: http://nten.org/research/2007-nten-community-survey) and to assess our current programs and plan for future content and services. But we need YOU all to contribute to the big picture! Please take a few minutes to give us some feedback, and you can enter to win a FREE registration to the 2009 NTC (April 26-28 in San Francisco): http://www.surveymonkey.com/s.aspx?sm=pKFjJmvyqFv2YO_2f39akx_2bQ_3d_3d Thanks for being part of this community! Best, Annaliese -- Annaliese Hoehling Membership and Outreach Manager NTEN: Your Nonprofit Technology Community www.nten.org | 415 397 9000 | annaliese@... Because People Who Change the World Need the Tools to Do it! Get Your Daily Dose of Nonprofit Technology News and Insights: http://nten.org/blog Follow me: http://twitter.com/annaliese_h ~~~----~~-~-~-~-~-~-~-~-~-~-~-~-~~-~-~-~-~-~-~-~-~-~-~-~-~-~-~-~-~ Affinity Group Links: To reply to sender (Annaliese Hoehling): annaliese@... To view sender's profile: http://groups.nten.org/profile.htm?mode=vp&pid=5766 To visit this affinity group on the web, go to: http://groups.nten.org/group.htm?igid=6531 To send email to entire affinity group: 501techclub-boston@... To email the affinity group moderator(s) (Holly, Kathleen): 501techclub-boston-moderator@... Stop email from this affinity group: 501techclub-boston-unsubscribe@... Remove yourself from this affinity group: 501techclub-boston-remove@... UNSUBSCRIBE or change delivery settings (via the Web): http://groups.nten.org/p.htm?m=qs&em=lists@...&sk=P94Han Powered by GoLightly, NTEN's collaboration and community platform. http://www.golightly.com/ ~-~-~-~-~-~-~-~-~-~-~-~-~-~-~-~-~~-~-~-~-~-~-~-~-~-~-~-~-~~~~-~--~ |
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E-mail backups/retention over time
by Catherine Burnham
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What are the suggested procedures for backing up and retaining employee
e-mail files (in our case backups of *.pst files as we do not have our own mail server)? How often should copies of the e-mail files be taken and for how long should they be kept? Are there legal requirements? What are other nonprofits out there doing in this regard? Thanks for any and all thoughts on this, Cathy Catherine L. Burnham, A+, N+, MCP Director of Information Technology Family Planning Association of Maine cburnham@... www.mainefamilyplanning.org ~~~----~~-~-~-~-~-~-~-~-~-~-~-~-~~-~-~-~-~-~-~-~-~-~-~-~-~-~-~-~-~ Affinity Group Links: To reply to sender (Cathy Burnham): cburnham@... To view sender's profile: http://groups.nten.org/profile.htm?mode=vp&pid=82606 To visit this affinity group on the web, go to: http://groups.nten.org/group.htm?igid=6531 To send email to entire affinity group: 501techclub-boston@... To email the affinity group moderator(s) (Holly, Kathleen): 501techclub-boston-moderator@... Stop email from this affinity group: 501techclub-boston-unsubscribe@... Remove yourself from this affinity group: 501techclub-boston-remove@... UNSUBSCRIBE or change delivery settings (via the Web): http://groups.nten.org/p.htm?m=qs&em=lists@...&sk=P94Han Powered by GoLightly, NTEN's collaboration and community platform. http://www.golightly.com/ ~-~-~-~-~-~-~-~-~-~-~-~-~-~-~-~-~~-~-~-~-~-~-~-~-~-~-~-~-~~~~-~--~ |
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RE: E-mail backups/retention over time
by Catherine Burnham
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Any thoughts on this?
-----Original Message----- From: 501techclub-me@... [mailto:501techclub-me@...] On Behalf Of Catherine Burnham Sent: Friday, August 01, 2008 7:51 AM What are the suggested procedures for backing up and retaining employee e-mail files (in our case backups of *.pst files as we do not have our own mail server)? How often should copies of the e-mail files be taken and for how long should they be kept? Are there legal requirements? What are other nonprofits out there doing in this regard? Thanks for any and all thoughts on this, Cathy Catherine L. Burnham, A+, N+, MCP Director of Information Technology Family Planning Association of Maine cburnham@... www.mainefamilyplanning.org ~~~----~~-~-~-~-~-~-~-~-~-~-~-~-~~-~-~-~-~-~-~-~-~-~-~-~-~-~-~-~-~ Affinity Group Links: To reply to sender (Cathy Burnham): cburnham@... To view sender's profile: http://groups.nten.org/profile.htm?mode=vp&pid=82606 To visit this affinity group on the web, go to: http://groups.nten.org/group.htm?igid=6531 To send email to entire affinity group: 501techclub-boston@... To email the affinity group moderator(s) (Holly, Kathleen): 501techclub-boston-moderator@... Stop email from this affinity group: 501techclub-boston-unsubscribe@... Remove yourself from this affinity group: 501techclub-boston-remove@... UNSUBSCRIBE or change delivery settings (via the Web): http://groups.nten.org/p.htm?m=qs&em=lists@...&sk=P94Han Powered by GoLightly, NTEN's collaboration and community platform. http://www.golightly.com/ ~-~-~-~-~-~-~-~-~-~-~-~-~-~-~-~-~~-~-~-~-~-~-~-~-~-~-~-~-~~~~-~--~ |
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RE: E-mail backups/retention over time
by HOward Wright
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I can't answer the legal question but I can take a stab at the technical
side. My first thought is that you should get an exchange server and store emails on the server. You could use GFI MailArchiver to archive Emails to another server. Another option is to use a backup software like Veritas to backup any *.pst files from each workstation. I hope this helps. Howard Wright Director of Technology MBHP -----Original Message----- From: 501techclub-boston@... [mailto:501techclub-boston@...] On Behalf Of Catherine Burnham Sent: Wednesday, August 06, 2008 11:03 AM To: 501techclub-me@...; 501techclub-boston@... Subject: [501 Tech Club Boston] RE: E-mail backups/retention over time Any thoughts on this? -----Original Message----- From: 501techclub-me@... [mailto:501techclub-me@...] On Behalf Of Catherine Burnham Sent: Friday, August 01, 2008 7:51 AM What are the suggested procedures for backing up and retaining employee e-mail files (in our case backups of *.pst files as we do not have our own mail server)? How often should copies of the e-mail files be taken and for how long should they be kept? Are there legal requirements? What are other nonprofits out there doing in this regard? Thanks for any and all thoughts on this, Cathy Catherine L. Burnham, A+, N+, MCP Director of Information Technology Family Planning Association of Maine cburnham@... www.mainefamilyplanning.org DISCLAIMER: This communication (including attachments, if any) is intended for the use of the individual or entity to which it is addressed and may contain information that is privileged, proprietary, confidential and exempt from disclosure. If you are not the intended recipient, or believe that you have received this communication in error, you are notified that any printing, copying, transmittal, dissemination, or otherwise use of this communication is strictly prohibited. Also, please notify us immediately that you have received this email in error, and delete the copy you received. Any communication that does not relate to official Metropolitan Boston Housing Partnership business is that of the sender and is neither given nor endorsed. ~~~----~~-~-~-~-~-~-~-~-~-~-~-~-~~-~-~-~-~-~-~-~-~-~-~-~-~-~-~-~-~ Affinity Group Links: To reply to sender (HOward Wright): Howard.Wright@... To view sender's profile: http://groups.nten.org/profile.htm?mode=vp&pid=33602 To visit this affinity group on the web, go to: http://groups.nten.org/group.htm?igid=6531 To send email to entire affinity group: 501techclub-boston@... To email the affinity group moderator(s) (Holly, Kathleen): 501techclub-boston-moderator@... Stop email from this affinity group: 501techclub-boston-unsubscribe@... Remove yourself from this affinity group: 501techclub-boston-remove@... UNSUBSCRIBE or change delivery settings (via the Web): http://groups.nten.org/p.htm?m=qs&em=lists@...&sk=P94Han Powered by GoLightly, NTEN's collaboration and community platform. http://www.golightly.com/ ~-~-~-~-~-~-~-~-~-~-~-~-~-~-~-~-~~-~-~-~-~-~-~-~-~-~-~-~-~~~~-~--~ |
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RE: E-mail backups/retention over time
by Claire A. Murray
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Thoughts, yes. Answers, no. There is a lot of information coming out
regarding the legal aspects of retaining employee emails. From what I've read, it seems as if there are more legal issues and requirements if you *do* keep copies as opposed to just not keeping them at all. First, you'd need to develop and distribute a policy on it. Then you'd need to stick to the policy. My suggestion is to pose the question to several other lists and do some google searches on the topic. The NAISG (National Information Security Group) http://www.naisg.org/ could be a good start point. Claire ----------------------------------------------------------------- "When choosing between two evils, I always like to try the one I've never tried before." Mae West Claire A. Murray, http://murraylearning.com Cyber Cafe @ Malden Square, http://maldensquare.org Malden Tax Partnership, http://taxprep.maldensquare.org Tri-City Workforce Development Task Force, http://tri-cityworkforce.org -----Original Message----- From: 501techclub-boston@... [mailto:501techclub-boston@...] On Behalf Of Catherine Burnham Sent: Wednesday, August 06, 2008 11:03 AM To: 501techclub-me@...; 501techclub-boston@... Subject: [501 Tech Club Boston] RE: E-mail backups/retention over time Any thoughts on this? -----Original Message----- From: 501techclub-me@... [mailto:501techclub-me@...] On Behalf Of Catherine Burnham Sent: Friday, August 01, 2008 7:51 AM What are the suggested procedures for backing up and retaining employee e-mail files (in our case backups of *.pst files as we do not have our own mail server)? How often should copies of the e-mail files be taken and for how long should they be kept? Are there legal requirements? What are other nonprofits out there doing in this regard? Thanks for any and all thoughts on this, Cathy Catherine L. Burnham, A+, N+, MCP Director of Information Technology Family Planning Association of Maine cburnham@... www.mainefamilyplanning.org ~~~----~~-~-~-~-~-~-~-~-~-~-~-~-~~-~-~-~-~-~-~-~-~-~-~-~-~-~-~-~-~ Affinity Group Links: To reply to sender (Claire A Murray): listmail@... To view sender's profile: http://groups.nten.org/profile.htm?mode=vp&pid=52219 To visit this affinity group on the web, go to: http://groups.nten.org/group.htm?igid=6531 To send email to entire affinity group: 501techclub-boston@... To email the affinity group moderator(s) (Holly, Kathleen): 501techclub-boston-moderator@... Stop email from this affinity group: 501techclub-boston-unsubscribe@... Remove yourself from this affinity group: 501techclub-boston-remove@... UNSUBSCRIBE or change delivery settings (via the Web): http://groups.nten.org/p.htm?m=qs&em=lists@...&sk=P94Han Powered by GoLightly, NTEN's collaboration and community platform. http://www.golightly.com/ ~-~-~-~-~-~-~-~-~-~-~-~-~-~-~-~-~~-~-~-~-~-~-~-~-~-~-~-~-~~~~-~--~ |
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RE: E-mail backups/retention over time
by Alan D. Holt
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I work for a local municipality which is subject to the laws for public
records requests and the rules for record retention. The Commonwealth sets rules for retention of public records, which includes emails. In general, most records can be disposed of after 7 years. Records that pertain to legal actions, policy changes, and votes (town meeting, elections, commission decisions) are kept forever. See http://www.sec.state.ma.us/arc/arcrmu/rmuidx.htm for the detailed details posted by the Records Management Unit. It may help you put together your policy. The most important part of our records management has turned out to be the publication and adherence to policy. When we are approached with requests for legal inquiries or public records information, we can provide the policy to set the guidelines for what we will provide. We use Exchange with GFI Archiver for maintaining email archives. We use LaserFiche for archival of electronic documents. Each document includes metadata that indicates the retention time frame. Alan Holt (adh@...) Town of Framingham Technology Services http://www.framinghamma.gov -----Original Message----- From: 501techclub-boston@... [mailto:501techclub-boston@...] On Behalf Of Catherine Burnham Sent: Friday, August 01, 2008 7:51 AM To: 501techclub-boston@...; 501techclub-dc@...; 501techclub-sf@...; 501techclub-austin@...; 501techclub-ny@...; 501techclub-chicago@...; 501techclubportlandor@...; 501techclub-me@... Subject: [501 Tech Club Boston] E-mail backups/retention over time What are the suggested procedures for backing up and retaining employee e-mail files (in our case backups of *.pst files as we do not have our own mail server)? How often should copies of the e-mail files be taken and for how long should they be kept? Are there legal requirements? What are other nonprofits out there doing in this regard? Thanks for any and all thoughts on this, Cathy Catherine L. Burnham, A+, N+, MCP Director of Information Technology Family Planning Association of Maine cburnham@... www.mainefamilyplanning.org ~~~----~~-~-~-~-~-~-~-~-~-~-~-~-~~-~-~-~-~-~-~-~-~-~-~-~-~-~-~-~-~ Affinity Group Links: To reply to sender (unknown): ADH@... To view sender's profile: (not available - person not signed in yet) To visit this affinity group on the web, go to: http://groups.nten.org/group.htm?igid=6531 To send email to entire affinity group: 501techclub-boston@... To email the affinity group moderator(s) (Holly, Kathleen): 501techclub-boston-moderator@... Stop email from this affinity group: 501techclub-boston-unsubscribe@... Remove yourself from this affinity group: 501techclub-boston-remove@... UNSUBSCRIBE or change delivery settings (via the Web): http://groups.nten.org/p.htm?m=qs&em=lists@...&sk=P94Han Powered by GoLightly, NTEN's collaboration and community platform. http://www.golightly.com/ ~-~-~-~-~-~-~-~-~-~-~-~-~-~-~-~-~~-~-~-~-~-~-~-~-~-~-~-~-~~~~-~--~ |
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RE: E-mail backups/retention over time
by Catherine Burnham
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We are not in a position to host our e-mail here - I am the only IT person
for five sites and I do not have time to manage an e-mail server. I already back up the pst files - the issue is how long should I keep e-mail files? One year? Two? Catherine L. Burnham, A+, N+, MCP Director of Information Technology Family Planning Association of Maine cburnham@... www.mainefamilyplanning.org -----Original Message----- From: 501techclub-boston@... [mailto:501techclub-boston@...] On Behalf Of Howard Wright Sent: Wednesday, August 06, 2008 12:30 PM To: 501techclub-boston@... Subject: [501 Tech Club Boston] RE: E-mail backups/retention over time I can't answer the legal question but I can take a stab at the technical side. My first thought is that you should get an exchange server and store emails on the server. You could use GFI MailArchiver to archive Emails to another server. Another option is to use a backup software like Veritas to backup any *.pst files from each workstation. I hope this helps. Howard Wright Director of Technology MBHP -----Original Message----- From: 501techclub-boston@... [mailto:501techclub-boston@...] On Behalf Of Catherine Burnham Sent: Wednesday, August 06, 2008 11:03 AM To: 501techclub-me@...; 501techclub-boston@... Subject: [501 Tech Club Boston] RE: E-mail backups/retention over time Any thoughts on this? -----Original Message----- From: 501techclub-me@... [mailto:501techclub-me@...] On Behalf Of Catherine Burnham Sent: Friday, August 01, 2008 7:51 AM What are the suggested procedures for backing up and retaining employee e-mail files (in our case backups of *.pst files as we do not have our own mail server)? How often should copies of the e-mail files be taken and for how long should they be kept? Are there legal requirements? What are other nonprofits out there doing in this regard? Thanks for any and all thoughts on this, Cathy Catherine L. Burnham, A+, N+, MCP Director of Information Technology Family Planning Association of Maine cburnham@... www.mainefamilyplanning.org DISCLAIMER: This communication (including attachments, if any) is intended for the use of the individual or entity to which it is addressed and may contain information that is privileged, proprietary, confidential and exempt from disclosure. If you are not the intended recipient, or believe that you have received this communication in error, you are notified that any printing, copying, transmittal, dissemination, or otherwise use of this communication is strictly prohibited. Also, please notify us immediately that you have received this email in error, and delete the copy you received. Any communication that does not relate to official Metropolitan Boston Housing Partnership business is that of the sender and is neither given nor endorsed. ~~~----~~-~-~-~-~-~-~-~-~-~-~-~-~~-~-~-~-~-~-~-~-~-~-~-~-~-~-~-~-~ Affinity Group Links: To reply to sender (Cathy Burnham): cburnham@... To view sender's profile: http://groups.nten.org/profile.htm?mode=vp&pid=82606 To visit this affinity group on the web, go to: http://groups.nten.org/group.htm?igid=6531 To send email to entire affinity group: 501techclub-boston@... To email the affinity group moderator(s) (Holly, Kathleen): 501techclub-boston-moderator@... Stop email from this affinity group: 501techclub-boston-unsubscribe@... Remove yourself from this affinity group: 501techclub-boston-remove@... UNSUBSCRIBE or change delivery settings (via the Web): http://groups.nten.org/p.htm?m=qs&em=lists@...&sk=P94Han Powered by GoLightly, NTEN's collaboration and community platform. http://www.golightly.com/ ~-~-~-~-~-~-~-~-~-~-~-~-~-~-~-~-~~-~-~-~-~-~-~-~-~-~-~-~-~~~~-~--~ |
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RE: E-mail backups/retention over time
by Catherine Burnham
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Thank you, Allen, for this thoughtful reply.
Catherine L. Burnham, A+, N+, MCP Director of Information Technology Family Planning Association of Maine cburnham@... www.mainefamilyplanning.org -----Original Message----- From: 501techclub-boston@... [mailto:501techclub-boston@...] On Behalf Of Allen F. Sent: Thursday, August 07, 2008 11:45 AM To: 501techclub-boston@... Subject: [501 Tech Club Boston] Re: E-mail backups/retention over time Cathy, Email retention is driven by several factors, including your operational needs and regulatory requirements. The real issue, however, is discovery (your ability to find and produce an email when needed). Operationally, what is your need to lookup past communications? Do you, for example, consider emails with clients part of their medical record? How far back do you need to go to recover emails in order to review or document information? With respect to regulation, most email retention requirements are for businesses and fall under SEC section 17, Sarbanes/Oxley, and other federal and state regulations. As a non-profit, you major concern is most likely HIPPA compliance. Under HIPPA, you need to maintain, secure, and be able to transmit medical records, which may include email communications with clients. The duration should equal the maintenance of your other medical records. (Note: If you do not communicate with clients regarding medical information via email, then you can likely avoid email retention and discovery under HIPPA). To determine you retention needs, as mentioned by others, you need to assess the regulatory requirements and then your operational needs. Draft a concise, clear, specific policy and implement technology that supports the policy while keeping things SIMPLE. Note that policies like "Keep emails for at least 180 days" and "Keep emails for 180 days" are VERY differnt (the latter implies emails will not be kept on day 181). You do NOT need to buy MS Exchange. Nor do you need to purchase software and hardware to get the retention and discovery capabilities that you need moving forward. If you have an in-house email server (Exchange or otherwise), services like Google Message Discovery (GMD was Postini Archive Manageer) will meet all regulatory requirements and will manage retention to your policies specifically. If you have hosted email services, GMD may still be an option as some hosting companies are more capable/willing to include or allow use of the service. As for your existing PST files. Some services allow you to import past emails. Another option is to include the .PST files in your backups. If you are not currently backing up your PCs, adding them to your network (server) backups may be expensive. Other options include online backup services that can be as little as $5-7 per month per PC. Feel free to contact me directly if you want to discuss your needs in more detail. Best Regards, Allen afalcon@... +1-866-356-1202 x11 --- Cathy Burnham ("Catherine Burnham" <cburnham@...>) wrote: > What are the suggested procedures for backing up and retaining > employee e-mail files (in our case backups of *.pst files as we do not have our own mail server)? > How often should copies of the e-mail files be taken and for how long > should they be kept? > Are there legal requirements? > What are other nonprofits out there doing in this regard? > Thanks for any and all thoughts on this, Cathy Catherine L. Burnham, > A+, N+, MCP Director of Information Technology Family Planning Association of Maine cburnham@... www.mainefamilyplanning.org > ~~~----~~-~-~-~-~-~-~-~-~-~-~-~-~~-~-~-~-~-~-~-~-~-~-~-~-~-~-~-~-~ Affinity Group Links: To reply to sender (Cathy Burnham): cburnham@... To view sender's profile: http://groups.nten.org/profile.htm?mode=vp&pid=82606 To visit this affinity group on the web, go to: http://groups.nten.org/group.htm?igid=6531 To send email to entire affinity group: 501techclub-boston@... To email the affinity group moderator(s) (Holly, Kathleen): 501techclub-boston-moderator@... Stop email from this affinity group: 501techclub-boston-unsubscribe@... Remove yourself from this affinity group: 501techclub-boston-remove@... UNSUBSCRIBE or change delivery settings (via the Web): http://groups.nten.org/p.htm?m=qs&em=lists@...&sk=P94Han Powered by GoLightly, NTEN's collaboration and community platform. http://www.golightly.com/ ~-~-~-~-~-~-~-~-~-~-~-~-~-~-~-~-~~-~-~-~-~-~-~-~-~-~-~-~-~~~~-~--~ |
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RE: E-mail backups/retention over time
by Catherine Burnham
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Thanks, Alan - I'm going to check out the link - we do need to create a
policy. Catherine L. Burnham, A+, N+, MCP Director of Information Technology Family Planning Association of Maine cburnham@... www.mainefamilyplanning.org -----Original Message----- From: 501techclub-boston@... [mailto:501techclub-boston@...] On Behalf Of Alan D. Holt Sent: Wednesday, August 06, 2008 3:45 PM To: 501techclub-boston@... Subject: [501 Tech Club Boston] RE: E-mail backups/retention over time I work for a local municipality which is subject to the laws for public records requests and the rules for record retention. The Commonwealth sets rules for retention of public records, which includes emails. In general, most records can be disposed of after 7 years. Records that pertain to legal actions, policy changes, and votes (town meeting, elections, commission decisions) are kept forever. See http://www.sec.state.ma.us/arc/arcrmu/rmuidx.htm for the detailed details posted by the Records Management Unit. It may help you put together your policy. The most important part of our records management has turned out to be the publication and adherence to policy. When we are approached with requests for legal inquiries or public records information, we can provide the policy to set the guidelines for what we will provide. We use Exchange with GFI Archiver for maintaining email archives. We use LaserFiche for archival of electronic documents. Each document includes metadata that indicates the retention time frame. Alan Holt (adh@...) Town of Framingham Technology Services http://www.framinghamma.gov -----Original Message----- From: 501techclub-boston@... [mailto:501techclub-boston@...] On Behalf Of Catherine Burnham Sent: Friday, August 01, 2008 7:51 AM To: 501techclub-boston@...; 501techclub-dc@...; 501techclub-sf@...; 501techclub-austin@...; 501techclub-ny@...; 501techclub-chicago@...; 501techclubportlandor@...; 501techclub-me@... Subject: [501 Tech Club Boston] E-mail backups/retention over time What are the suggested procedures for backing up and retaining employee e-mail files (in our case backups of *.pst files as we do not have our own mail server)? How often should copies of the e-mail files be taken and for how long should they be kept? Are there legal requirements? What are other nonprofits out there doing in this regard? Thanks for any and all thoughts on this, Cathy Catherine L. Burnham, A+, N+, MCP Director of Information Technology Family Planning Association of Maine cburnham@... www.mainefamilyplanning.org ~~~----~~-~-~-~-~-~-~-~-~-~-~-~-~~-~-~-~-~-~-~-~-~-~-~-~-~-~-~-~-~ Affinity Group Links: To reply to sender (Cathy Burnham): cburnham@... To view sender's profile: http://groups.nten.org/profile.htm?mode=vp&pid=82606 To visit this affinity group on the web, go to: http://groups.nten.org/group.htm?igid=6531 To send email to entire affinity group: 501techclub-boston@... To email the affinity group moderator(s) (Holly, Kathleen): 501techclub-boston-moderator@... Stop email from this affinity group: 501techclub-boston-unsubscribe@... Remove yourself from this affinity group: 501techclub-boston-remove@... UNSUBSCRIBE or change delivery settings (via the Web): http://groups.nten.org/p.htm?m=qs&em=lists@...&sk=P94Han Powered by GoLightly, NTEN's collaboration and community platform. http://www.golightly.com/ ~-~-~-~-~-~-~-~-~-~-~-~-~-~-~-~-~~-~-~-~-~-~-~-~-~-~-~-~-~~~~-~--~ |
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RE: E-mail backups/retention over time
by Catherine Burnham
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Good advice - I will do this. Thank you!
Catherine L. Burnham, A+, N+, MCP Director of Information Technology Family Planning Association of Maine cburnham@... www.mainefamilyplanning.org -----Original Message----- From: 501techclub-boston@... [mailto:501techclub-boston@...] On Behalf Of Claire A. Murray Sent: Wednesday, August 06, 2008 3:15 PM To: 501techclub-boston@... Subject: [501 Tech Club Boston] RE: E-mail backups/retention over time Thoughts, yes. Answers, no. There is a lot of information coming out regarding the legal aspects of retaining employee emails. From what I've read, it seems as if there are more legal issues and requirements if you *do* keep copies as opposed to just not keeping them at all. First, you'd need to develop and distribute a policy on it. Then you'd need to stick to the policy. My suggestion is to pose the question to several other lists and do some google searches on the topic. The NAISG (National Information Security Group) http://www.naisg.org/ could be a good start point. Claire ----------------------------------------------------------------- "When choosing between two evils, I always like to try the one I've never tried before." Mae West Claire A. Murray, http://murraylearning.com Cyber Cafe @ Malden Square, http://maldensquare.org Malden Tax Partnership, http://taxprep.maldensquare.org Tri-City Workforce Development Task Force, http://tri-cityworkforce.org -----Original Message----- From: 501techclub-boston@... [mailto:501techclub-boston@...] On Behalf Of Catherine Burnham Sent: Wednesday, August 06, 2008 11:03 AM To: 501techclub-me@...; 501techclub-boston@... Subject: [501 Tech Club Boston] RE: E-mail backups/retention over time Any thoughts on this? -----Original Message----- From: 501techclub-me@... [mailto:501techclub-me@...] On Behalf Of Catherine Burnham Sent: Friday, August 01, 2008 7:51 AM What are the suggested procedures for backing up and retaining employee e-mail files (in our case backups of *.pst files as we do not have our own mail server)? How often should copies of the e-mail files be taken and for how long should they be kept? Are there legal requirements? What are other nonprofits out there doing in this regard? Thanks for any and all thoughts on this, Cathy Catherine L. Burnham, A+, N+, MCP Director of Information Technology Family Planning Association of Maine cburnham@... www.mainefamilyplanning.org ~~~----~~-~-~-~-~-~-~-~-~-~-~-~-~~-~-~-~-~-~-~-~-~-~-~-~-~-~-~-~-~ Affinity Group Links: To reply to sender (Cathy Burnham): cburnham@... To view sender's profile: http://groups.nten.org/profile.htm?mode=vp&pid=82606 To visit this affinity group on the web, go to: http://groups.nten.org/group.htm?igid=6531 To send email to entire affinity group: 501techclub-boston@... To email the affinity group moderator(s) (Holly, Kathleen): 501techclub-boston-moderator@... Stop email from this affinity group: 501techclub-boston-unsubscribe@... Remove yourself from this affinity group: 501techclub-boston-remove@... UNSUBSCRIBE or change delivery settings (via the Web): http://groups.nten.org/p.htm?m=qs&em=lists@...&sk=P94Han Powered by GoLightly, NTEN's collaboration and community platform. http://www.golightly.com/ ~-~-~-~-~-~-~-~-~-~-~-~-~-~-~-~-~~-~-~-~-~-~-~-~-~-~-~-~-~~~~-~--~ |
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