Administrative Assistant - Novell, Inc - Waltham, MA

[breda.keating]

Title:    Administrative Assistant (within Legal Dept.)
Company: Novell, Inc.    www.novell.com
Location: Waltham, MA

How to apply:  Please email resume to: breda.keating@...

Adminsitrative Assistant
Under minimal supervision, this position will perform a variety of
duties to assist the Associate General Counsel-Employment Law and the
Employment Law Group.  The position is located at our Waltham, MA
Corporate Headquarters.   Responsibilities include administrative
assistance relating to counseling, litigation and immigration
practices.  It requires adherence to the highest standards of
professionalism, confidentiality and discretion.

Other Responsibilities:
-   Schedule meetings and coordinate travel arrangements (domestic and
international).
-   Special Projects as designated by Assistant General Counsel -
Employment Law.
-   Prepare presentations and all meeting logistics.
-   Plan and attend staff meetings.
-   Provide customer service in critical situations; interact with
other departments/division heads.
-   Coordinate team facility needs (order hardware, software, and
supplies).
-   Interact with budgets and other financial reports.
-   Manage and maintain confidential documents within a formal filing
database and storage area.

Knowledge and Skills Required:
1.   An undergraduate degree and experience working in a legal
department or law firm preferred; experience with litigation matters a
plus.
2.   Strong interpersonal and leadership skills; able to develop
positive working relationships with corporate personnel, personnel in
all Novell business units, and outside counsel in order to be an
effective and readily accessible resource for information
3.   Excellent verbal and written communication skills; highly skilled
in the legal writing process
4.   Conscientious and detail-oriented with a positive disposition
5.   Ability to focus and determine priorities independently
6.   Must use good judgment and absolute discretion in handling highly
confidential matters
7.   Motivated self-starter; able to take charge of projects; able to
take a piece of information and see how it affects a broader range of
issues, and then act upon it
8.   Ability to creatively analyze and resolve problems
9.   Must be extremely flexible, demonstrate a sense of urgency and
take the initiative to anticipate/meet customer needs/requirements.
10.   Proficiency in Word, PowerPoint, Excel, e-mail system
(GroupWise), experience with Linux and OpenOffice a plus.

Disclaimer: This job description is for informational purposes, to
describe the primary duties, skills and abilities necessary to meet
the requirements of this position. This description is not intended to
be an exhaustive list of all requirements or essential functions; it
is subject to change at any time.

Novell is an equal opportunity employer and an advocate for workforce
diversity.
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